Job Description

ACCOUNTS PAYABLE SPECIALIST

A well-established GTA homebuilder that develops low, mid, and high-rise residential real estate is
looking for an Accounts Payable Specialist to join a dynamic team environment. The company has been
experiencing a high level of growth and seeking an individual with a drive to achieve excellence
within.

Reporting to the Accounting Manager/Controller, the A/P Specialist will play a key role in administering
the Accounts Payable function in a high-volume and energized environment. The role’s main
responsibility will be to enter invoices in order to ensure day-to-day payment obligations are met in a
timely and consistent manner. The A/P specialist must be able to interact effectively with Project
Managers, Executives, Accounting/Finance staff, and vendors on a daily basis.

RESPONSIBILITIES:

• Process various types of accounts payable transactions including data entry of vendor invoices,
expense reports, manual and emergency check requests, wires, etc.
• Process daily and weekly A/P for multiple sites and vendors ensuring all deadlines are met in
a high-volume environment.
• Assist site team, client, and vendors with A/P issues or questions as they arise.
• Ensure appropriate approval prior to processing, including matching Purchase Orders and
adhering to the company’s policies and procedures.
• Reconciliation of vendor statements for missing invoices and resolution of aged items.
• Communicating with suppliers to discuss invoices and resolve issues.
• Process cheques and electronic payments, including coordinating the release of funds with the Treasury
and distributing payments.
• Banking duties, deposits, and administrative duties as required.
• Ad-hoc projects where applicable.
 
QUALIFICATIONS:

• Minimum of 3 years of progressive experience in an AP role with similar responsibilities,
including improving AP efficiencies and resolving issues.
• Experience with processing invoices in Yardi is an asset or similar ERP systems.
• Familiar with the construction lien act is an asset and working within a real estate company is
preferred.
• Ability to multi-task, work successfully under pressure, and effectively prioritize and manage
time and workload.
• Excellent verbal and written communication skills.
• Exceptional attention to detail and organization skills.
• Strong in Microsoft Office – Word and Excel.
• Willingness to take on new challenges, responsibilities, and assignments.
• A desire to work within a diverse, collaborative, and driven professional environment.