Job Description

Job Overview:
The Executive Assistant will provide high-level administrative support to the Ambassadress, ensuring the smooth operation of activities in philanthropy, arts and entertainment, and family office management. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.
  
Key Responsibilities

Administrative Support:

• Manage the Ambassadress ’s calendar, schedule appointments, and coordinate meetings.
• Handle correspondence, including emails, phone calls, and mail.
• Prepare reports, presentations, and other documents as needed.
• Maintain organized files and records.

Philanthropy:

• Assist with the coordination and management of philanthropic initiatives and events.
• Liaise with non-profit organizations, donors, and stakeholders.
• Track and report on philanthropic activities and outcomes

Arts and Entertainment:

• Support the planning and execution of arts and entertainment events.
• Coordinate with artists, performers, and industry professionals.
• Manage event logistics, including venue bookings, catering, and travel arrangements

Family office:

• Handle personal and confidential matters for the family.
• Manage household staff and vendors.
• Oversee family calendars, travel itineraries, and special projects.

Hotel Acquisition:

• Assist in the research and evaluation of potential hotel acquisition opportunities.
• Coordinate with real estate agents, legal advisors, and financial analysts.
• Organize and manage due diligence processes, including documentation and compliance.
• Support the negotiation and closing of acquisition deals.
• Monitor and report on the performance of acquired properties

Communication:

• Serve as a liaison between the CEO and internal/external parties.
• Ensure timely and accurate communication across all areas of responsibility.
• Facilitate information flow and follow-up on action items

Venture Capital:

• Assist in identifying and evaluating potential investment opportunities.
• Coordinate with entrepreneurs, startups, and venture capital firms.
• Support in presentations if needed

Qualifications:

• Bachelor’s degree or equivalent experience in a related field.
• Minimum of 5 years of experience as an Executive Assistant/Alchemist or in a similar role.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Discretion and ability to handle confidential information.
• Proficiency in Microsoft Office Suite and other relevant software.
• Experience in philanthropy, arts and entertainment, or family office management is highly desirable.
• Ability to work independently and as part of a team.

Key Competencies:

• Attention to detail
• Problem-solving skills
• Adaptability and flexibility
• Initiative and proactive approach
• Strong interpersonal skills