Job Description

A Construction Project Coordinator plays a crucial role in ensuring construction projects are executed smoothly and efficiently. Their duties typically include the following:
1. Project Planning and Scheduling

• Assisting in the development and updating of project schedules.
• Coordinating with project managers to define project milestones and deliverables.
• Monitoring project timelines to ensure deadlines are met.

2. Communication and Coordination

• Serving as the main point of contact between stakeholders, including clients, contractors, suppliers, and internal teams.
• Scheduling and attending meetings, preparing agendas, and distributing meeting minutes.
• Communicating project updates and progress to stakeholders.

3. Document Management

• Maintaining and organizing project documentation, including contracts, drawings, permits, and correspondence.
• Preparing and submitting required documentation for permits and approvals.
• Ensuring all project documents are accurate and up to date.

4. Resource Management

• Coordinating the delivery of materials, equipment, and labor to the construction site.
• Tracking inventory and ensuring resources are available as needed.
• Assisting in budget tracking and financial reporting.

5. Quality and Safety Assurance

• Ensuring compliance with local building codes, safety regulations, and company standards.
• Assisting in the development and enforcement of quality control measures.
• Monitoring site activities to address safety concerns promptly.

6. Problem-Solving

• Identifying potential project risks or conflicts and working with the project manager to resolve them.
• Managing change orders and adjustments to project scope or schedule.

7. Administrative Support

• Assisting with the preparation of project bids, tenders, and proposals.
• Managing project-related correspondence and following up on pending items.
• Supporting financial tasks such as processing invoices and tracking expenses.

8. Reporting and Analysis

• Preparing regular project status reports for stakeholders.
• Analyzing project performance and identifying areas for improvement.

The role often requires strong organizational, communication, and multitasking skills, along with a solid understanding of construction processes and technology.